Some system should be provided for safe maintaining of complex records. It is important to clearly define as to where they should be kept and for how long, and who is responsible for them. Each written procedure should be checked and signed by an authorized person, with issue phone number and issue date. The management representative should have a listing of all completed procedures, applicable to your individual departmental activities. Against each listed document the quantity should be shown with the date of the current change. It is otherwise known as a “Master Copy”. It is a yardstick against which any other controlled copy can get judged.
Every so often the Committee for Supervision Review and Corrective Action may put forward recommendations for change inside procedure. The Management Representative should induce implementing the change. In order to build a business’s green management system effectively, you will want to start out by preparing a policy that goes over your environmental standards and how you will address these troubles and problems. It should be engineered around the idea you will be using a systematic approach to the organisation of all environmental concerns and affairs that the company will be faced with. It will also give a variety of order and consistency that will assist you to set up both immediate and long term goals for your company and the environment.
The first thing that you will want to do is to develop a policy statement that will show how you will plan to commit to the environment. This will be the defining part of your environmental policy and it will help you decide what types of significant environmental impacts you should be aware of in your corporation.
One revolutionary part deals with distance or remote auditing as a result of video or telephone link. A marked change and one recognising the use of technology to reduce travel times and maximise auditor aid usage.
Where sampling of systems takes place, e. g where not necessarily practical nor cost effective to look at 100% of the items, a representative sample of the population may be used to provide sufficient evidence that sample is truly representative of the whole population. Annex C provides an informative strategy for auditors. This section also recognises that the “Auditor’s nose” could be used to choose a sample according to size, selection, methodology and previous experience. Where extensive sampling becomes necessary the Standard refers the reader to Sampling Strategy Standards (e. g. ISO 2859)
And finally there is far more emphasis on the evaluation of auditors/team leaders to ensure competence, skills, knowledge and personal behaviour.
Instead, it provides a general framework to encourage the company to design and implement its own custom solution for environmental management.
This general approach allows ISO 14001 standards to be applicable across a wide range of industries and environmental performance requirements.
Applying an environmental management process
The ISO 14001 standards outline some basic steps for creating an environmental management system (EMS).
Typically, these steps include:
• Establishing a baseline that indicates current effectiveness
• Composing a document identifying the goals of the EMS
• Generating corporate buy-in to the established goals
• Performing a survey with the physical location
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